The weekly slot is a negotiation
Sport, exams and holidays move lessons every week, and each change happens by text.
Tutors & coaches / Booking & payments
Less scheduling.
More teaching.
Tutoring runs on weekly slots, terms and packs of sessions, and the person booking is often a parent, not the student. We set up booking and payments around how lessons actually run, so families can book, reschedule and pay without messaging you.
Get a booking setup quoteWhere the time goes
Tutors & coachesTerm invoices take a weekend
Working out who owes what for the term, minus cancellations and make-ups, is admin nobody enjoys.
Parents and students both need updates
Reminders go to the wrong person, and lesson notes live in your own documents.
What gets set up for tutors and coaches
- 01Recurring weekly lessons, with a clear reschedule and make-up policy
- 02Session packs or term billing, paid upfront or by saved card
- 03Separate parent and student contacts, with reminders to the right one
- 04Online lessons with a video link added automatically
- 05Intake questions about year level, goals and subjects
- 06A trial lesson service for new families
Platforms we’d consider
Chosen to suit you, not a fixed favouriteTutoring software
Tools such as Teachworks and TutorBird are built around students, parents, terms and lesson notes.
Calendly or Acuity
Good for coaches and one-off sessions, with packages, intake forms and video links.
Cal.com
Open source, with a free plan that suits a solo tutor starting out.
Platform subscriptions and payment fees are paid directly by you. We compare the expected costs before recommending one.
Try the booking platform pickerPricing
AUD, plus GSTFrom $1,800
Booking setup on an existing platform, plus the platform’s own subscription.
Compare booking optionsQuestions
Tutors & coachesCan families book a regular weekly time?
Yes. Recurring lessons hold the same slot each week, and your reschedule rules decide how changes work.
Can I charge by the term?
Tutoring platforms support term billing and packs. Simpler tools handle packs of sessions paid upfront.
Does it work for online lessons?
Yes. Zoom or Google Meet links can be added to each booking automatically.
I only teach a few students. Is it worth it?
For a handful of students, a free scheduling tool and payment links may be enough. We’ll tell you if that’s the case.
Further reading
ArticlesBusiness owners / 4 min read
Choosing a booking platform: the questions to ask first
How to choose online booking software for a small service business: the questions that matter more than features, common platforms by industry, and when to go custom.
Read the article Owners & designers / 6 min readFree and almost-free backends for small business websites
Practical ways to give a small business website forms, a database, bookings, payments and automations for little or no monthly cost, and where each one breaks.
Read the articleGet a quote for your tutors & coaches business
Fixed quote / No obligationTell us how clients book and pay now. Erik will reply personally with a recommendation and a fixed quote for the setup.
Booking setup starts from $1,800 + GST. Platform and payment fees are paid directly by you, and we’ll show the expected costs before we choose.